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Translation for Schools and School Districts
eVerbary works for schools and districts in both directions: it translates students' foreign records into English with a signed certification, for $24.95 per page, and translates letters and notices for families from English into Spanish, Portuguese, Haitian Creole and 60+ other languages. It also provides interpreters for parent meetings. Districts can order on one account, be invoiced monthly against a purchase order, and get a W-9 on request.
Both directions
Student records into English; family communications from English.
Accepted or money back
By US schools, colleges and universities. See terms.
Invoices and POs
Monthly invoicing, PO number on the invoice, W-9 on request.
At a glance
| How it works | |
|---|---|
| Records into English | Transcripts, report cards, diplomas, birth certificates, immunization records and custody documents for enrollment and placement, certified, with grades never converted. |
| Family communications | Letters, notices, report cards, handbooks and forms from English into Spanish, Portuguese, Haitian Creole and other languages. |
| Interpretation | Interpreters for parent-teacher conferences, IEP and 504 meetings and enrollment appointments, virtual or in person. |
| Procurement | W-9 on request; vendor registration forms completed; purchase-order number printed on the invoice; invoices payable by card, check or wire transfer. |
| Invoicing | One invoice every week, every two weeks or every month (or a custom period of 8 to 90 days) for the whole district, or per order. |
| One account for the district | Registrars and counselors in every school as members; the district office as admin. Everyone sees every order, so a file follows a student between schools. |
| Student records | Stored in the United States; opened only by the staff on the order and the assigned translator, who work under confidentiality terms; deleted on request. Security. |
| Price | $24.95 per page with no word cap, certification included. No minimum order, no seat fee. Full price list. |
| Acceptance guarantee | Accepted by USCIS, the NVC, courts, DMVs and other government agencies, universities and schools, credential evaluators such as WES and ECE, and employers in the United States, or your money back. Terms. |
| Turnaround | 24 hours for one to three pages as standard; expedited at checkout. Regular clients who need it can get delivery in as little as 30 minutes, on request. |
First: check whether you need a certified translation at all
School enrollment is the one context where the answer is frequently no. Many districts accept a translation prepared by a district employee or a community liaison, or provide translation themselves under their language-access obligations, and some accept documents in the original language with a staff review.
Ask your own district policy before buying anything. Where a certified translation is genuinely required, usually for a foreign transcript being evaluated for placement or credit, that is what this page is for.
Records that come in: into English
The documents that recur in an enrollment folder:
- School records and report cards
- Academic transcripts and diplomas, and the grading key printed on them
- Birth certificates for age and identity
- Vaccination and immunization records
- Custody or guardianship documents
- Enrollment certificates from the previous school
Grades are reproduced exactly, with the grading key alongside, and never converted into a US grade point average: a Philippine 1.00 is the highest mark, a German 1 the best and a 4 the pass. A placement decision made on a converted number is made on a number nobody authorized.
Communications that go out: from English for families
Districts also send the other way. Enrollment letters, attendance and discipline notices, report cards, handbooks, permission forms and special-education documents are translated from English into the languages your families read, by the same professional human translators, at the same price per page.
Send the document through a free quote and say which languages you need, and we confirm the price before you order.
Translating from English: one page for each kind of notice and language
The outbound direction has its own pages: school district translation, with a page for each kind of document (parent notices, IEPs, enrollment forms, report cards, emergency notices, discipline letters, handbooks, language access) and for each of the languages districts ask for most, from Spanish and Haitian Creole to Vietnamese and Arabic.
Interpreters for parent meetings
Parent-teacher conferences, IEP and 504 meetings and enrollment appointments often need an interpreter rather than a document. We provide them virtually or in person; see interpretation services, or the pages for Spanish, Portuguese and Haitian Creole interpreters.
Procurement and paying
We send a W-9 on request and complete vendor registration forms. An admin sets the district's account to one invoice every week, two weeks or month, and staff then order with no payment step; the invoice carries your purchase-order number or any reference it has to show, and can be paid by card, check or wire transfer. Where a family pays for its own records, a payment link goes to the family and the school stays out of the transaction.
How student records are handled
Documents are stored in the United States (Google Cloud), and nothing is processed outside the US.
Only the eVerbary staff handling an order and the one translator assigned to it can open its files; translators work under confidentiality terms.
Card details go straight to Stripe or PayPal and never reach our servers. More on our security page, including our SOC 2 Type II report, available on request under NDA.
FERPA obligations rest with the school, and there is no FERPA certification for a vendor to hold, so we do not claim one; the practices above are what we can describe and stand behind.
Talk to us
For a W-9, vendor registration or an invoicing account, write to us or message us on WhatsApp.
WhatsApp: +1 505 916 8399 (messages only, no calls) · Email: support@everbary.com
Hours: 8 AM to 11 PM Eastern · Address: eVerbary, LLC, 1209 Mountain Road Pl NE, Ste N, Albuquerque, NM 87110
Frequently asked questions
What are your payment terms?
Net 30. An invoice for an order placed on account is due 30 days after the invoice date, payable by card, PayPal, check or wire transfer, with reminders from day 5. The invoice carries your client's name and your file number. Accounts on a weekly, bi-weekly or monthly billing cycle are billed for the orders of that period instead; see invoicing and payment.
Do we even need a certified translation for enrollment?
Frequently not. Many districts accept staff or community translations, or provide them under language-access obligations. Check your policy first; we would rather you kept the money.
Do you translate from English into other languages for families?
Yes. Letters, notices, report cards, handbooks and other communications for families are translated from English into Spanish, Portuguese, Haitian Creole and the other languages we offer. Ask for a quote with the document.
Do you provide interpreters for parent meetings?
Yes, virtual or in person, for parent-teacher conferences, IEP and 504 meetings and enrollment appointments. See our interpretation pages.
Can the district be invoiced?
Yes. An admin sets a weekly, bi-weekly or monthly invoice cycle and staff order without a payment step. The invoice can carry your purchase-order number, and invoices can be paid by card, check or wire transfer.
Can you provide a W-9 and register as a vendor?
Yes. Ask for a W-9 and send us your vendor registration forms; we complete them.
Are you FERPA compliant?
FERPA obligations sit with the school, and there is no FERPA certification a vendor can hold, so we do not claim one. What we can tell you is how records are handled: stored in the United States, opened only by the staff on the order and the assigned translator, deleted on request. Our security page sets out the rest.
Will you convert foreign grades to a US GPA?
No. We translate the marks and the grading key exactly. Converting is credential evaluation, a different service.
Can several schools share one account?
Yes. Registrars and counselors are members of one team, the district office is the admin, and everyone can see every order in the team.
Set up the district's account
Open one account for your schools, invite registrars and counselors, and choose how the district pays.