Loyola University Chicago: Translation Requirements for Documents in Another Language

Worth knowing about Loyola

Loyola requirements in detail

Three levels, three different documents

For a first-year applicant, Loyola reads the secondary school record itself.

Your school sends the official transcript, by email to internationaladmission@luc.edu or by mail, and you add an English translated copy if the record is in another language (International students (Undergraduate Admission, luc.edu)).

There is no evaluation step for high school, so the translation is the document the admission counselor reads: course names, marks and the grading scale as printed.

For a transfer applicant with college work abroad, the evaluation replaces that reading.

Loyola asks for a Course-by-Course or a Catalog Match evaluation to complete the application, and only a Catalog Match evaluation earns credit for courses taken abroad once you enroll (Transfer students (Undergraduate Admission)).

If you are fairly sure you will enroll, ordering the Catalog Match first may save a second report.

The transfer page does not name the agency; Loyola's graduate requirements page asks School of Continuing & Professional Studies undergraduate applicants for a catalog match report from Educational Perspectives (International applicant requirements (Graduate & Professional Enrollment Management)).

For graduate and professional programs, a NACES evaluation is mandatory, cannot be waived, and your application is not reviewed until the agency sends it, together with your original official transcripts, to Graduate & Professional Enrollment Management at gradapp@luc.edu (International applicant requirements (Graduate & Professional Enrollment Management)). Copies of an evaluation you already hold are not accepted.

Which graduate report to order

Most graduate applicants should request a General Evaluation with Grade Average.

Quinlan School of Business programs, the Master of Education in Elementary or Secondary Education and the Pharmacovigilance Certificate need a Detailed Report or a Course-by-Course evaluation.

The Marcella Niehoff School of Nursing accepts a CGFNS evaluation, LLM and MJ applicants to the School of Law may use LSAC, and School of Continuing & Professional Studies graduate programs want a report with a grade average (International applicant requirements (Graduate & Professional Enrollment Management)).

The report must show at least the equivalent of a US bachelor's degree, and the degree must already be awarded.

Loyola treats a three-year undergraduate degree from a country in the Bologna Process as equivalent to a US bachelor's, but you still need the evaluation (International applicant requirements (Graduate & Professional Enrollment Management)).

What each evaluation agency asks for the translation

Loyola offers a 10% discount with SpanTran, now The Evaluation Company, through a custom application (International applicant requirements (Graduate & Professional Enrollment Management)).

TEC says an outside translator must be certified by the American Translators Association, or you can order its own translation after the evaluation application is complete (TEC); see the ATA section below.

Other NACES members set their own rules: WES wants a word-for-word translation by a professional translator and refuses translations by applicants (WES); ECE accepts any complete, word-for-word translation, including your own, and sells an $85 waiver under which it translates for its report only (ECE); Educational Perspectives accepts translations from a reputable translation agency or a certified, professional translator (Educational Perspectives).

Documents applicants usually translate

• Secondary school transcripts for the last three completed years
• National exam results and leaving certificates
• University transcripts and mark sheets, for the Catalog Match or NACES evaluation
• Degree certificates and diplomas showing the degree awarded

What an eVerbary translation includes

• A complete English translation of every page, stamps, seals and handwritten notes included, laid out like the original so each line can be matched.
• Grades exactly as recorded, with the grading scale the document prints. We never convert marks to a US GPA.
• A signed certificate of translation accuracy on letterhead, with our contact details, delivered as a PDF you can upload.
• $24.95 per page of up to 250 words, certification included; 24 hours for one to three pages as standard. Regular clients who need it can get delivery in as little as 30 minutes, on request.

Uploading the translation to Loyola

• First-year applicants apply through the Common Application or Loyola's own application; your school sends the official transcript by email to internationaladmission@luc.edu or by mail, and you track what has arrived on your student portal checklist.

  The page does not say how the translated copy should be sent, so ask internationaladmission@luc.edu before you submit it (International students (Undergraduate Admission, luc.edu)).

• Transfer and graduate applicants send the translation to the evaluation agency with their records; the agency sends its report to Loyola (graduate requirements, transfer).

If you need a translator certified by ATA

Some offices accept only a translator who is personally certified by the American Translators Association (ATA). eVerbary assigns one on request, for the languages ATA certifies into English:

To order it, ask for a free quote and write in the notes that the translation is for Loyola, which program it is for, and that you need a translator individually certified by ATA, plus anything else the office asks for (notarization, delivery by email to the office).

We confirm the price and the translator before you pay. ATA does not certify other languages into English, so no translator anywhere holds ATA certification for them.

For those languages we provide a notarized certified translation instead, at $44.95 per page plus notarization ($34.90 per order); ask the office to confirm it accepts that, and write its answer in the quote notes.

How to order

1. Scan or photograph every page of the document, front and back, including any stamps on the reverse.
2. Upload it, choose the language and "certified", and see the price before paying.
3. Receive the PDF, usually within 24 hours for one to three pages, and upload it with the copy of the original wherever the institution asks for it.

Frequently asked questions