Mississippi State Board of Medical Licensure: Translation Requirements for Documents in Another Language

Worth knowing about MSBML

MSBML requirements in detail

The notary rules are where files stall

MSBML's Notary Guidelines are specific.

Every notarization needs the notary's stamp or seal, name, signature, commission expiration date and a date within the last six months; photocopies of a notarization and electronically notarized documents are not accepted (Notary guidelines and certification form).

For a translated document, the Guidelines ask that the translation and a copy of the original each be notarized and submitted.

eVerbary's notarization ($34.90 per order) covers the translation.

The copy of your original is a separate step you arrange: a notary certifies it as a true and correct copy, using the Board's Notary Certification Form if you like, or you sign that statement yourself and the notary notarizes your signature. Check both dates against the six-month window before you mail them.

Upload in MELS, then mail the paper

Applications go through MELS, the Board's online system, where you upload applicant-side documents such as the diploma copy (MD/DO permanent license application).

The Board also says all original notarized documents must be mailed or hand-delivered (Notary guidelines and certification form).

In practice, upload a scan of the notarized translation with the application and mail the notarized paper with your affidavit.

Where MSBML's pages differ

The instructions say the Board "will accept a notarized copy" of a certified translation (MD/DO and DPM licensure application instructions); the Notary Guidelines go further and ask for the translation and a copy of the original to be notarized and the originals of notarized documents to be mailed (Notary guidelines and certification form).

Following the Guidelines satisfies both. US medical schools may send original and translated diplomas on an applicant's behalf (MD/DO permanent license application), which does not apply to most foreign schools.

Documents applicants usually translate

• Medical school diploma
• Birth certificate or passport, as a certified or notarized copy
• Name-change records: marriage certificate, divorce decree, court order
• Foreign medical license and verification letters
• Medical school transcripts, if the Board asks for them

What an eVerbary translation includes

• A complete English translation of every page, stamps, seals and handwritten notes included, laid out like the original so each line can be matched.
• Grades, hours and credits exactly as recorded, with the grading scale the document prints. We never convert marks to a US GPA or equivalency.
• A signed certificate of translation accuracy on letterhead, with our contact details, delivered as a PDF you can upload or print.
• $24.95 per page of up to 250 words, certification included; 24 hours for one to three pages as standard. Regular clients who need it can get delivery in as little as 30 minutes, on request.
• Notarization added at checkout ($34.90 per order) when the office asks for a notarized translation.

Submitting the translation to MSBML

• Upload the translation and the copy of the original in MELS with your application, and mail or hand-deliver the notarized originals to the Mississippi State Board of Medical Licensure, 805 S. Wheatley Street, Suite 600, Ridgeland, MS 39157 (Notary guidelines and certification form).

• Certification forms and reports (school, training, exams, ECFMG) go to the Board directly from the issuing institution.

How to order

1. Scan or photograph every page of the document, front and back, including any stamps on the reverse.
2. Upload it, choose the language and "certified", and see the price before paying.
3. Receive the PDF, usually within 24 hours for one to three pages, and submit it with the copy of the original wherever the office asks for it.

Frequently asked questions