SUNY Dutchess (Dutchess Community College): Translation Requirements for Documents in Another Language

Sample translation: a Congolese secondary school transcript

This is what an order looks like when it is delivered, with a fictitious student. The PDF starts with the signed certification page, and the translation follows the original line for line: every abbreviation is explained, stamps, seals and signatures are noted in brackets, and the grid stays the same, so an admissions officer or a credential evaluator can match it without guessing.

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What to notice

• Two school years in the same grid as the original: every subject, grading period, exam and total, so each grade can be read against its maximum.
• The French rating abbreviations are translated (TB becomes VG, Very good), and every abbreviation is explained in a translator's note at the foot of the same page, including one the original never defines.
• Dates are written the US way (the original's 02/07/2015 is February 7, 2015).
• The photo, seals and signatures are noted in brackets where they appear.

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More sample translations

Worth knowing about SUNY Dutchess

SUNY Dutchess requirements in detail

An exactly worded translation, and SpanTran after it

Dutchess's 2026-2027 international student application has two rules for foreign records.

The first is about the translation: academic documents not in English must be accompanied by an exactly worded and certified translation, and the welcome letter asks you to make sure the transcripts are enclosed, translated into English if necessary, and original copies.

The second is the evaluation: foreign secondary school diplomas, any college credits and degrees must be evaluated by SpanTran Evaluation Services to determine their US equivalent, at your cost.

SpanTran is now The Evaluation Company, which accepts an outside translation only from a translator certified by the American Translators Association, or translates with its own team.

If the same translation goes to Dutchess and to SpanTran, ask eVerbary for a translator individually certified by ATA: request a free quote and write that it is for a SpanTran evaluation for SUNY Dutchess.

A paper application by mail

Dutchess has no application fee, but every step must be complete before it considers an applicant.

The packet includes the Personal Data Form for students educated outside the US (FSA-1), an autobiographical essay written in English (FSA-2) and the Foreign Student Financial Statement (FSA-3), with bank documents no older than three months; everything is mailed to the admissions counselor in Poughkeepsie (international students, application).

The secondary school record should show the dates of attendance, each subject, hours per week, length of each course, the grade in each subject and a description of the marking system, with an official copy of any diploma received (International students). Translate the full record and the diploma.

Documents applicants usually translate

• Secondary school record with subjects, hours and grades
• Description of the marking system
• Secondary school diploma or certificate
• College transcripts and degrees, if any
• Bank statements for the FSA-3, if not in English

What an eVerbary translation includes

• A complete English translation of every page, stamps, seals and handwritten notes included, laid out like the original so each line can be matched.
• Grades exactly as recorded, with the grading scale the document prints. We never convert marks to a US GPA.
• A signed certificate of translation accuracy on letterhead, with our contact details, delivered as a PDF you can upload.
• $24.95 per page with no word cap, certification included; 24 hours for one to three pages as standard. Regular clients who need it can get delivery in as little as 30 minutes, on request.

Uploading the translation to SUNY Dutchess

• Mail the certified translations with the original records and the application forms to the Admissions Office at 53 Pendell Road, Poughkeepsie, NY 12601 (International students). The records also go to SpanTran for the evaluation (International student application 2026-2027 (PDF)).

If you need a translator certified by ATA

Some offices accept only a translator who is personally certified by the American Translators Association (ATA). eVerbary assigns one on request, for the languages ATA certifies into English:

To order it, ask for a free quote and write in the notes that the translation is for SUNY Dutchess, which program it is for, and that you need a translator individually certified by ATA, plus anything else the office asks for (notarization, delivery by email to the office).

We confirm the price and the translator before you pay. ATA does not certify other languages into English, so no translator anywhere holds ATA certification for them.

For those languages we provide a notarized certified translation instead, at $44.95 per page plus notarization ($34.90 per order); ask the office to confirm it accepts that, and write its answer in the quote notes.

How to order

1. Scan or photograph every page of the document, front and back, including any stamps on the reverse.
2. Upload it, choose the language and "certified", and see the price before paying.
3. Receive the PDF, usually within 24 hours for one to three pages, and upload it with the copy of the original wherever the institution asks for it.

Frequently asked questions