Montclair State University: Translation Requirements for Documents in Another Language

Worth knowing about Montclair State

Montclair State requirements in detail

First-year and transfer applicants are treated differently

For first-year applicants, Montclair asks you to upload or mail your records from every secondary school you attended, with an official English translation of anything not in English, and your exam results (International first-year applicants).

The page does not ask first-year applicants for an evaluation, so the translation is what admissions reads.

Transfer applicants must send an English translation and an academic evaluation of all coursework completed in another country at the time of application, not after admission.

That means an evaluation of the high school transcript plus a course-by-course evaluation of all college-level work, from an organization affiliated with NACES.

Applicants with an associate degree, or 30 or more college credits at a four-year institution, skip the high school part (International transfer applicants). Order the translation first, so the agency has it when it starts.

Graduate applicants: your own evaluation or Montclair's free one

The Office of Graduate Admissions does not evaluate international transcripts.

You can order your own NACES evaluation showing US degree equivalency and overall GPA, which must reach Montclair directly from the company; doctoral applicants need a course-by-course report, and master's applicants may be asked for one (International graduate applicants).

Montclair suggests The Evaluation Company, Educational Perspectives, ECE and IEE (Graduate application process).

Alternatively, a limited number of applicants are offered a free evaluation.

After your application is complete you may be invited; if selected, you submit original documents directly to The Evaluation Company through links sent by email, and TEC sends the report to Montclair, typically within five days.

You do not get access to that report, most doctoral applicants are not eligible, and TEC may charge you directly for extra verification (International graduate applicants).

Graduate deadlines also depend on this: for fall, two weeks before classes if you still need an evaluation, one week before if you already have one (International graduate applicants).

What the suggested agencies ask for the translation

The Evaluation Company takes outside translations only from translators certified by the American Translators Association, or translates in-house once your application is complete (TEC).

ECE accepts a complete, word-for-word translation, including one made by the applicant, or translates for its report under an $85 waiver (ECE).

Educational Perspectives accepts translations from a reputable translation agency or a certified professional translator (EP).

If you are selected for the free TEC evaluation, ask TEC how it wants documents that are not in English before you order a translation.

Documents applicants usually translate

• Secondary school transcripts and diplomas from every school attended
• Exam results such as IGCSE, A levels, CAPE, or 10th and 12th results
• College transcripts for the course-by-course evaluation
• Degree certificates for graduate applicants

What an eVerbary translation includes

• A complete English translation of every page, stamps, seals and handwritten notes included, laid out like the original so each line can be matched.
• Grades exactly as recorded, with the grading scale the document prints. We never convert marks to a US GPA.
• A signed certificate of translation accuracy on letterhead, with our contact details, delivered as a PDF you can upload.
• $24.95 per page of up to 250 words, certification included; 24 hours for one to three pages as standard. Regular clients who need it can get delivery in as little as 30 minutes, on request.

Uploading the translation to Montclair State

• First-year applicants upload or mail their secondary records with the official English translation; the application fee and other steps appear on the status page of the application portal.

  Mailed materials go to the Office of Undergraduate Admissions, 1 Normal Avenue, Cole Hall, Montclair, NJ 07043 (International first-year applicants).

• Transfer applicants submit the translation and the NACES evaluation with the application (International transfer applicants). Graduate evaluations must come directly from the evaluation company (International graduate applicants).

How to order

1. Scan or photograph every page of the document, front and back, including any stamps on the reverse.
2. Upload it, choose the language and "certified", and see the price before paying.
3. Receive the PDF, usually within 24 hours for one to three pages, and upload it with the copy of the original wherever the institution asks for it.

Frequently asked questions