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West Virginia University: Translation Requirements for Documents in Another Language
West Virginia University (WVU) wants every record not in English to come with a literal, word-for-word English translation that shows the grades you actually received, together with the original-language document, for undergraduate and graduate applicants; it does not say who must translate. West Virginia University accepts certified translations from professional services such as eVerbary. WVU converts foreign results to a 4.0 GPA itself, so a WES evaluation is optional for undergraduates; graduate admissions takes credential advice only from WES, which we do not provide.
Word for word
Actual grades, not an interpretation of them.
Never a translation alone
The original-language record goes with it.
WES optional
WVU converts your results to a 4.0 GPA itself.
WVU requirements at a glance
| What WVU asks for | |
|---|---|
| Translation | A literal, word-for-word English translation of any document not in English, indicating the actual grades received (requirements, catalog). |
| Who may translate | Not stated. WVU describes how the translation must read, not who makes it. |
| Original language | Required as well: original or certified copies of records and diplomas in the language of issue; translations alone are not accepted (catalog, graduate). |
| Certified copies | Copies stamped, sealed or signed by an office authorized to certify them; WVU says these may also be called attested or notarized copies. Documents are not returned (Graduate admissions: document requirements, catalog). |
| Evaluation | Undergraduate: WES recommended, not required; document-by-document ICAP for freshmen, course-by-course for transfers (catalog). Graduate: usually not required, and credential advice is accepted only from WES (Graduate admissions: document requirements). |
| Unofficial first | Freshmen can be reviewed and admitted on unofficial transcripts and send official ones before enrolling; transfer applicants need official transcripts for review (Apply as an international undergraduate student). |
| Deadlines | Fall: apply by June 1, all documents by July 1; spring: October 1 and November 1; summer: February 15 and April 1 (Apply as an international undergraduate student). |
| Does it accept eVerbary? | Yes. WVU's undergraduate pages ask for "a literal, word-for-word English translation" and its catalog for "official English translations", without limiting who makes them (requirements, catalog); the graduate document rules use the same wording (graduate). A certified translation from a professional service such as eVerbary is that kind of translation. Policy checked on October 13, 2026. |
Checked on October 13, 2026. Sources are listed at the end of this page. Policies change: confirm on WVU's own page before you submit.
A literal translation, because WVU computes the GPA
WVU converts your results into a US grade point average on a 4.0 scale itself (Admission requirements for international students): at least 2.5 for freshman admission and 2.0 for transfers, with higher thresholds for some majors. If an external exam is required, the GPA is based on that exam rather than school results. That is why the catalog insists that translations be literal and word for word and show actual grades received, not an interpretation of them (Undergraduate catalog: admissions).
For the translation, that means every mark stays as printed (a 7 out of 10, a percentage, a letter, a division), with the grading scale carried over from the original, and no converted GPA added by the translator. We never convert grades; WVU does it.
Originals, certified copies and the services WVU accepts
WVU wants original or certified copies of the academic record and of every certificate or diploma in the language of issue, plus the translations; a translation on its own is not accepted (catalog). Its graduate pages define a certified copy as one stamped, sealed or signed by an office authorized to make exact copies, and say such copies may also be called attested or notarized (Graduate admissions: document requirements). Because WVU keeps everything it receives, the catalog suggests sending certified copies if you have only one original.
Electronic delivery is accepted from WES ICAP, ECE Dispatch, Parchment, eScript, the National Student Clearinghouse, ETX.NG and MyCreds.ca; transcripts emailed as PDFs by a university or ministry are reviewed case by case (Apply as an international undergraduate student). A WES evaluation is optional for undergraduates, but WES can also be used to appeal a GPA decision from the Office of Admissions.
Graduate applicants: translations even for unofficial copies
WVU's graduate admissions reviews applications on unofficial transcripts, but any document not issued in English by a university must already carry a literal, word-for-word translation, with the original-language document; the rule applies to unofficial and official documents alike (Graduate admissions: document requirements). Official transcripts are needed before you receive an admission letter or start I-20 onboarding.
Evaluations are not required in most cases. If WVU decides your degree is not comparable, you are asked for a WES evaluation, and only WES; reports from other NACES or AICE members are accepted as certified copies of transcripts, not as credential advice (Graduate admissions: document requirements). The Biomedical Sciences PhD at the Health Sciences Center follows the same pattern: unofficial transcripts with an English translation for review, original or attested copies with an official English translation after an offer (Biomedical Sciences PhD: international admission information).
Documents applicants usually translate
- Secondary school transcripts or mark sheets, and the diploma or leaving certificate
- External exam results, when WVU bases the GPA on them
- University transcripts and degree certificates
- Bank letters and sponsor documents for the I-20, under WVU's general rule that documents not in English need a translation
What an eVerbary translation includes
- A complete English translation of every page, stamps, seals and handwritten notes included, laid out like the original so each line can be matched.
- Grades exactly as recorded, with the grading scale the document prints. We never convert marks to a US GPA.
- A signed certificate of translation accuracy on letterhead, with our contact details, delivered as a PDF you can upload.
- $24.95 per page of up to 250 words, certification included; 24 hours for one to three pages as standard. Regular clients who need it can get delivery in as little as 30 minutes, on request.
Uploading the translation to WVU
Undergraduates apply through the WVU application ($75 fee) and upload unofficial transcripts with it if possible, or after applying through the applicant portal; official documents go by one of the electronic services WVU lists or by mail to the Office of Admissions, 1 Waterfront Place, Morgantown (Apply as an international undergraduate student). The translation travels with the record it belongs to.
Graduate applicants upload unofficial transcripts and translations with the application or in the applicant portal, and send official ones when the department wants to admit them (Graduate admissions: document requirements).
What we do not do
eVerbary is a translation service, not a credential evaluation service: we do not issue evaluations, US equivalencies or GPA conversions, and we cannot send documents on behalf of the school that issued them. For WVU that means we translate the records; the optional WES evaluation, and the WES report graduate admissions may request, come from WES.
How to order
- Scan or photograph every page of the document, front and back, including any stamps on the reverse.
- Upload it, choose the language and "certified", and see the price before paying.
- Receive the PDF, usually within 24 hours for one to three pages, and upload it with the copy of the original wherever the institution asks for it.
Sources
West Virginia University's own pages, read on October 13, 2026. Enrollment figure: Open Doors 2025 fact sheet for West Virginia (IIE), leading institutions in West Virginia in 2024/25: number 1, with 967 international students.
- Apply as an international undergraduate student
- Admission requirements for international students
- Undergraduate catalog: admissions
- Graduate admissions: document requirements
- Biomedical Sciences PhD: international admission information
Frequently asked questions
Does WVU require a credential evaluation for international undergraduates?
No. WVU recommends a WES evaluation but does not require it, and it converts your results to a 4.0 GPA itself (Apply as an international undergraduate student, requirements).
What kind of translation does WVU want?
A literal, word-for-word English translation that shows the actual grades received, not an interpretation, sent with the original-language document (Undergraduate catalog: admissions).
Who can translate my documents for WVU?
WVU does not name a translator type (Admission requirements for international students). A certified translation from a professional service such as eVerbary qualifies.
Can I send notarized copies of my records?
WVU's graduate pages say certified copies, stamped or signed by an authorized office, may also be called attested or notarized copies (Graduate admissions: document requirements). That rule is about copies of your records; WVU's pages do not ask for a notarized translation, though notarization can be added at checkout for $34.90 per order.
Do graduate applicants need a translation for unofficial transcripts?
Yes. The translation rule applies to both unofficial and official documents (Graduate admissions: document requirements).
Will eVerbary convert my grades to a US GPA?
No. The translation reproduces the grades and the grading scale exactly as they appear. A GPA conversion is credential evaluation, which the institution or an evaluation agency does.
Translating documents for WVU?
Upload a scan of your transcript or diploma and see the price and delivery time before you pay.