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Virginia Tech: Translation Requirements for Documents in Another Language
Virginia Tech asks for non-English transcripts and documents in their original form with a certified English translation, and its catalog says documents without one will not be accepted; it does not say who must translate. Virginia Tech accepts certified translations from professional services such as eVerbary. International transfer applicants also need course syllabi and an evaluation of foreign university work by a professional credential evaluation service, which we do not provide.
STARS first
First-years can self-report grades; official records come later.
Syllabi for transfer
Every university course, with textbook and author.
Five listed evaluators
GCE, ACEI, ECE, Josef Silny and WES, among others.
Virginia Tech requirements at a glance
| What Virginia Tech asks for | |
|---|---|
| Translation | Non-English transcripts and documents in their original form with a certified English translation; unofficial documents and documents without translations are not accepted (catalog). |
| Who may translate | Not stated. The pages ask for a "certified" translation without naming a translator type (catalog, checklist). |
| First-year application | A self-reported STARS record, or copies of transcripts and exam results uploaded to the Common App or the applicant portal (source). |
| After admission | Final official transcripts that match what you reported, showing completed courses, exam results and graduation (source). |
| Transfer evaluation | All university-level work done outside the US must be evaluated by a professional credential evaluation service; the Registrar awards no credit until it has the evaluation and the official transcript (catalog, transfer guide). |
| Graduate School | Scanned transcripts uploaded with the application; official ones after an offer. It reads grades on the transcript's own scale, or the WES country guide if there is none (transcripts, FAQ). The pages we read state no separate translation rule. |
| Does it accept eVerbary? | Yes. Virginia Tech's catalog and international checklist ask for a certified English translation with the original-language document and do not limit who makes it (catalog, checklist); a certified translation from a professional service such as eVerbary is that kind of translation. Policy checked on October 13, 2026. |
Checked on October 13, 2026. Sources are listed at the end of this page. Policies change: confirm on Virginia Tech's own page before you submit.
STARS now, translated official records later
Virginia Tech lets first-year international applicants apply with a Self-reported Transcript and Academic Record System (STARS) record, listing every course, exam and grade for years 9 to 11 and the courses or expected exams for year 12 or 13, instead of sending transcripts (source). If you upload copies instead, they go to the Common App or your applicant portal.
The translation matters most at two points: when you upload non-English copies instead of using STARS, and when you are admitted and send final, official transcripts that must match what you reported (source). The checklist describes what the transcript must show, including the length of class periods and the grading scale with its minimum passing mark, and says it must be an original copy certified by the school. A translation that keeps every mark and the printed scale lets Virginia Tech compare it line by line with your STARS entries.
Country rules and transfer credit
Virginia Tech's education systems page spells out what some countries send. Applicants from China submit transcripts for years 9 to 11 (or 10 to 12 if graduated) with certified English translations at the point of application; applicants from Malaysia submit the SPM and every year's transcript with certified English translations. Indian applicants send standard 10 and 12 mark sheets, and French applicants the baccalauréat with its relevé de notes.
Transfer applicants who studied at a university outside the US also send a syllabus for each course, with the textbook and author; without it the application cannot be considered, and graduates of 13-year systems send syllabi for their final year too (source). The Registrar lists Global Credential Evaluators, ACEI, ECE, Josef Silny and WES among recognized evaluators, and disregards the credit conversion in WES reports for ECTS credits (source). Graduates of the Virginia Community College System with a transfer-oriented associate degree enter with junior standing (source).
Where Virginia Tech's pages differ
The requirements page sets December 1 as the Early Action deadline for academic materials, while the checklist says November 10; both say January 24 for Regular Decision. The checklist also presents the foreign university evaluation as something that will aid the Admissions Committee and the Registrar, while the catalog and the transfer guide say it must be done. We have not resolved either difference; the earlier date and ordering the evaluation are the safer reading, but confirm with admissions@vt.edu.
Documents applicants usually translate
- High school transcripts or statements of marks, with the grading scale
- Diplomas, school leaving certificates and national exam results such as the SPM or baccalauréat
- University transcripts, for transfer applicants and the credential evaluation
- Course syllabi with textbook and author, for each university course
What an eVerbary translation includes
- A complete English translation of every page, stamps, seals and handwritten notes included, laid out like the original so each line can be matched.
- Grades exactly as recorded, with the grading scale the document prints. We never convert marks to a US GPA.
- A signed certificate of translation accuracy on letterhead, with our contact details, delivered as a PDF you can upload.
- $24.95 per page of up to 250 words, certification included; 24 hours for one to three pages as standard. Regular clients who need it can get delivery in as little as 30 minutes, on request.
Uploading the translation to Virginia Tech
First-year: upload copies with their translations to the Common App or your applicant portal, or use STARS; after admission, final official transcripts go to the Office of Undergraduate Admissions (source). Advanced standing credit for the Abitur, A Levels, IB or AP needs the official result and the course syllabus sent to the University Registrar.
Graduate: upload a legible scan, front and back, of each transcript with your online application; if admitted, the school sends the official transcript showing your degree to Graduate Admissions (source).
What we do not do
eVerbary is a translation service, not a credential evaluation service: we do not issue evaluations, US equivalencies or GPA conversions, and we cannot send documents on behalf of the school that issued them. For Virginia Tech that means we translate the transcripts, certificates and syllabi; the evaluation of foreign university work comes from a professional credential evaluation service.
How to order
- Scan or photograph every page of the document, front and back, including any stamps on the reverse.
- Upload it, choose the language and "certified", and see the price before paying.
- Receive the PDF, usually within 24 hours for one to three pages, and upload it with the copy of the original wherever the institution asks for it.
Sources
Virginia Tech's own pages, read on October 13, 2026. Enrollment figure: Open Doors 2025 fact sheet for Virginia (IIE), leading institutions in Virginia in 2024/25: number 2, with 5,456 international students.
- International admissions requirements
- International application checklist
- International education systems and curriculums
- Undergraduate catalog: admissions information
- University Registrar: transfer requirements
- Graduate School: submitting transcripts
- Graduate School: prospective student FAQs
Frequently asked questions
Do I need a translation if I apply with STARS?
Not to apply: STARS replaces transcripts at the application stage. Once admitted you send final official transcripts that must match, and non-English documents need a certified English translation (source, catalog).
Who can translate my documents for Virginia Tech?
Virginia Tech asks for a certified English translation and does not name a translator type (source). A certified translation from a professional service such as eVerbary qualifies.
Do my syllabi need to be translated?
Virginia Tech requires a syllabus for each university course studied outside the US, with textbook and author (source); a syllabus in another language needs an English translation to be read.
Which evaluation agency should I use for transfer credit?
A professional credential evaluation service; the Registrar lists GCE, ACEI, ECE, Josef Silny and WES among those it recognizes (source).
What do applicants from China submit?
Transcripts for years 9 to 11, or 10 to 12 if graduated, with certified English translations at the point of application (source).
Will eVerbary convert my grades to a US GPA?
No. The translation reproduces the grades and the grading scale exactly as they appear. A GPA conversion is credential evaluation, which the institution or an evaluation agency does.
Translating documents for Virginia Tech?
Upload a scan of your transcript or diploma and see the price and delivery time before you pay.