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Oregon State University: Translation Requirements for Documents in Another Language
Oregon State University wants records in English and in the native language; when the school does not issue English transcripts, its Office of International Admissions accepts literal, not interpretative, English translations from any qualified translator, for undergraduate and graduate students alike. Oregon State University accepts certified translations from professional services such as eVerbary. It does not ask for an evaluation agency report, but graduate records must come sealed from the issuing school, which we cannot do for you.
Any qualified translator
Literal, not interpretative.
Both languages
The native-language record goes with the translation.
Emailed? From the issuer
Only from the official address of whoever issued it.
Oregon State requirements at a glance
| What Oregon State asks for | |
|---|---|
| Translation | Transcripts in English and in the native language; if the school does not issue English transcripts, a literal English translation (source). |
| Who may translate | Any qualified translator, at both undergraduate and graduate level (source). |
| Evaluation | None mentioned. Oregon State reviews the records itself. |
| Which documents | Your offer and confirmation letters list, under Official Documents, every record required and who must send it (your school, the Ministry of Education, a sponsor...) (source). |
| Sending | By mail to the Office of International Admissions, sealed if your letter says so; by email only from an official address of the organization that issued the transcript or the translation; or via Parchment or the Clearinghouse (source). |
| Missing documents | Registration holds until the official records arrive (source). |
| Graduate records | Sent sealed by the issuing institution before class registration; faxed, scanned and notarized copies are not official (source). |
| Does it accept eVerbary? | Yes. Oregon State's Official Document Policies accept "literal (not interpretative) English translations from any qualified translator" for undergraduate and graduate records (official document policies); a certified translation from a professional service such as eVerbary is that kind of translation. Policy checked on October 13, 2026. |
Checked on October 13, 2026. Sources are listed at the end of this page. Policies change: confirm on Oregon State's own page before you submit.
Literal, from any qualified translator, with the original
Oregon State's rule has two parts. First, it wants the record in the native language as well as in English, so the translation never replaces the original (source). Second, when your school does not issue English transcripts, it accepts literal (not interpretative) English translations from any qualified translator. Literal means the translation renders what is printed, including grades, scales and notes, without adapting them to US terms. That is how we translate: grades are never converted.
Oregon State is precise about email. Transcripts and translations can be emailed, but only if the sender's address is an official address of the organization that issued the transcript or the translation (source); a translation forwarded from your personal email does not meet that line. Mailing the translation with your records to the Office of International Admissions in Corvallis is the other route.
Your offer letter decides which documents
Undergraduates do not have to guess. The Official Documents section of your offer and confirmation letters lists every record required at enrollment and the institution or organization it must come from, such as your high school, the Ministry of Education or your sponsor, and whether it must arrive in a sealed envelope (source). Transfer students' university transcripts must come directly from the university. Until the records arrive, a registration hold stays on your account.
Transfer applicants can enter directly or through the Undergraduate Transfer Program, which estimates transferable credits before you arrive (source). The general undergraduate deadlines page lists, for Corvallis campus applicants, Early Action on Nov 2, 2026 and the priority deadline on Feb 1, 2027; confirm the international dates with the office (source).
Graduate records: sealed, never notarized, and country rules
Graduate students must prove the bachelor's degree before class registration with records sent by the issuing institution in an envelope sealed and signed or stamped across the flap; you may carry it if the seal is unbroken. Faxed, scanned and notarized copies are not official, and attestations by individual professors or outside notaries are refused. Translations follow the same any-qualified-translator rule (source).
India: mark sheets from the university that ran the examinations, attested by the Controller of Examinations or Registrar and sealed; University of Mumbai records arrive through its Online Attestation service. China: records issued by the university in English and Chinese, or, if the university cannot send sealed documents, CDGDC and CHESICC verification reports issued in English. Applicants from a listed group of countries, including Cuba, El Salvador, Guatemala, Haiti, Honduras and Nicaragua, may bring documents for verification in person (source). Financial documents for the I-20 must be in English or include an English translation (source).
Documents applicants usually translate
- Secondary school transcripts and leaving certificates
- University transcripts and degree certificates or diplomas
- Graduate: final or provisional degree certificates and mark sheets
- Bank statements and sponsor letters for the I-20 (graduate)
What an eVerbary translation includes
- A complete English translation of every page, stamps, seals and handwritten notes included, laid out like the original so each line can be matched.
- Grades exactly as recorded, with the grading scale the document prints. We never convert marks to a US GPA.
- A signed certificate of translation accuracy on letterhead, with our contact details, delivered as a PDF you can upload.
- $24.95 per page of up to 250 words, certification included; 24 hours for one to three pages as standard. Regular clients who need it can get delivery in as little as 30 minutes, on request.
Uploading the translation to Oregon State
Mail the translation with your records to the Office of International Admissions, 1701 SW Western Blvd., Corvallis, or have it emailed from the official address of the organization that issued it; check your offer letter for sealed-envelope instructions (source).
Graduate applicants send financial documents in English or with an English translation as part of the international graduate requirements (source).
What we do not do
eVerbary is a translation service, not a credential evaluation service: we do not issue evaluations, US equivalencies or GPA conversions, and we cannot send documents on behalf of the school that issued them. For Oregon State, we translate your records; the sealed official copies, and the attestations required for Indian and Chinese graduate records, come from your school.
How to order
- Scan or photograph every page of the document, front and back, including any stamps on the reverse.
- Upload it, choose the language and "certified", and see the price before paying.
- Receive the PDF, usually within 24 hours for one to three pages, and upload it with the copy of the original wherever the institution asks for it.
Sources
Oregon State University's own pages, read on October 13, 2026. Enrollment figure: Open Doors 2025 fact sheet for Oregon (IIE), leading institutions in Oregon in 2024/25: number 1, with 2,869 international students.
- Official Document Policies (International Admissions)
- International transfer admission
- Undergraduate admission deadlines
- Graduate admissions: international students
Frequently asked questions
Who can translate my documents for Oregon State?
Any qualified translator, as long as the translation is literal, not interpretative (source).
Do I still send the original-language transcript?
Yes. Oregon State requires transcripts in English and in the native language (source).
Can I email the translation myself?
Emailed transcripts and translations must come from an official address of the organization that issued them (source); otherwise mail them to the Office of International Admissions.
Are notarized copies accepted for graduate admission?
No. Faxed, scanned and notarized copies are not official; records come sealed from the issuing institution (source).
How do I know which documents Oregon State needs?
The Official Documents section of your offer and confirmation letters lists each record and who must send it (source).
Will eVerbary convert my grades to a US GPA?
No. The translation reproduces the grades and the grading scale exactly as they appear. A GPA conversion is credential evaluation, which the institution or an evaluation agency does.
Translating documents for Oregon State?
Upload a scan of your transcript or diploma and see the price and delivery time before you pay.