Georgia Southwestern State University: Translation Requirements for Documents in Another Language

Worth knowing about GSW

GSW requirements in detail

What the agencies ask for the translation

GSW often receives evaluations from Josef Silny, WES and SpanTran, and its custom SpanTran and Josef Silny applications save $10 to $20 (International students: undergraduate).

The cheaper forms come with a stricter translation rule: Josef Silny & Associates asks for translations made in the US by ATA-certified translators, and SpanTran, now The Evaluation Company, accepts outside translations only from ATA-certified translators. eVerbary can assign an ATA-certified translator on request (see below).

WES accepts a word-for-word translation by a professional translator or translation service, not by the applicant, and ECE, another NACES member, accepts any complete, word-for-word translation. Choose the agency first, then order the translation that matches its rule.

Freshman, transfer and graduate reports

A freshman report has to show the equivalent of 9th through 12th grade, so translate every year of your secondary transcript and the high school diploma, and submit for the final evaluation after you graduate (International students: undergraduate).

Transfers with college work abroad need a course-by-course report of all college transcripts. The graduate page names NACES members only, while the undergraduate page also accepts AICE members (graduate).

Documents applicants usually translate

• Secondary school transcripts for every year, and the diploma
• College or university transcripts, for the course-by-course report
• Degree certificates, for graduate applicants
• Bank letter or statement, if not in English

What an eVerbary translation includes

• A complete English translation of every page, stamps, seals and handwritten notes included, laid out like the original so each line can be matched.
• Grades exactly as recorded, with the grading scale the document prints. We never convert marks to a US GPA.
• A signed certificate of translation accuracy on letterhead, with our contact details, delivered as a PDF you can upload.
• $24.95 per page of up to 250 words, certification included; 24 hours for one to three pages as standard. Regular clients who need it can get delivery in as little as 30 minutes, on request.

Uploading the translation to GSW

• The translation goes to the agency with your records; the agency sends the original evaluation directly to GSW's Office of Admissions (International students: undergraduate).

• Financial documents and the passport copy for the I-20 can be sent by mail or email and cannot be dated more than 12 months before your term (International students: undergraduate). On request we can email the translation directly to the admissions office.

If you need a translator certified by ATA

Some offices accept only a translator who is personally certified by the American Translators Association (ATA). eVerbary assigns one on request, for the languages ATA certifies into English:

To order it, ask for a free quote and write in the notes that the translation is for GSW, which program it is for, and that you need a translator individually certified by ATA, plus anything else the office asks for (notarization, delivery by email to the office).

We confirm the price and the translator before you pay. ATA does not certify other languages into English, so no translator anywhere holds ATA certification for them.

For those languages we provide a notarized certified translation instead, at $44.95 per page plus notarization ($34.90 per order); ask the office to confirm it accepts that, and write its answer in the quote notes.

How to order

1. Scan or photograph every page of the document, front and back, including any stamps on the reverse.
2. Upload it, choose the language and "certified", and see the price before paying.
3. Receive the PDF, usually within 24 hours for one to three pages, and upload it with the copy of the original wherever the institution asks for it.

Frequently asked questions