Adams State University: Translation Requirements for Documents in Another Language

Sample translation: a Congolese secondary school transcript

This is what an order looks like when it is delivered, with a fictitious student. The PDF starts with the signed certification page, and the translation follows the original line for line: every abbreviation is explained, stamps, seals and signatures are noted in brackets, and the grid stays the same, so an admissions officer or a credential evaluator can match it without guessing.

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What to notice

• Two school years in the same grid as the original: every subject, grading period, exam and total, so each grade can be read against its maximum.
• The French rating abbreviations are translated (TB becomes VG, Very good), and every abbreviation is explained in a translator's note at the foot of the same page, including one the original never defines.
• Dates are written the US way (the original's 02/07/2015 is February 7, 2015).
• The photo, seals and signatures are noted in brackets where they appear.

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More sample translations

Worth knowing about Adams State

Adams State requirements in detail

TEC or a NACES member: what changes for the translation

Adams State's international admission requirements recommend The Evaluation Company, which built a custom Adams State application that selects the right evaluation at a discounted rate.

TEC accepts outside translations only from translators certified by ATA, or translates in-house after your application is complete (TEC).

If you take the TEC discount, ask eVerbary for a free quote for an ATA-certified translator and say it is for TEC.

If you do not use TEC, any NACES member will do, provided the report is course by course and includes your cumulative GPA. WES wants an exact, word-for-word translation by a professional translator and does not translate.

ECE accepts complete, literal, word-for-word translations, including your own, or translates internally for an $85 waiver. A certified translation from eVerbary works for both.

Mailed by the agency, in English, with a GPA

Adams State wants the evaluation mailed directly from the agency, written in English, with US equivalencies for grades, credit hours and accreditation and a cumulative GPA.

The student pays for the service and for any reissue of documents that do not follow these guidelines (Adams State: international admissions requirements), so ask for a course-by-course report with GPA the first time.

The same rule covers undergraduate and graduate applicants, on campus or online.

Graduate programs such as the M.A. in Counselor Education add that international transcripts must be evaluated by an approved evaluator, and official transcripts go to the Office of Graduate Studies (Adams State: M.A. Counselor Education admission).

Financial documents and the passport are uploaded to the application portal; undergraduates seeking an I-20 show $27,768 (Adams State: international admissions requirements).

Documents applicants usually translate

• Secondary school transcripts and diploma
• University transcripts and degree certificates, for the course-by-course evaluation
• Bank statements or scholarship letters, if not in English

What an eVerbary translation includes

• A complete English translation of every page, stamps, seals and handwritten notes included, laid out like the original so each line can be matched.
• Grades exactly as recorded, with the grading scale the document prints. We never convert marks to a US GPA.
• A signed certificate of translation accuracy on letterhead, with our contact details, delivered as a PDF you can upload.
• $24.95 per page of up to 250 words, certification included; 24 hours for one to three pages as standard. Regular clients who need it can get delivery in as little as 30 minutes, on request.

Uploading the translation to Adams State

• The translation goes to the evaluation agency with your records (through TEC's Adams State application, or your WES or ECE account), and the agency mails the evaluation directly to Adams State (Adams State: international admissions requirements).

• Other admission materials are mailed to the Office of Admissions, 208 Edgemont Blvd., Suite 2190, Alamosa, or uploaded to your application portal (Adams State: international admissions requirements).

If you need a translator certified by ATA

Some offices accept only a translator who is personally certified by the American Translators Association (ATA). eVerbary assigns one on request, for the languages ATA certifies into English:

To order it, ask for a free quote and write in the notes that the translation is for Adams State, which program it is for, and that you need a translator individually certified by ATA, plus anything else the office asks for (notarization, delivery by email to the office).

We confirm the price and the translator before you pay. ATA does not certify other languages into English, so no translator anywhere holds ATA certification for them.

For those languages we provide a notarized certified translation instead, at $44.95 per page plus notarization ($34.90 per order); ask the office to confirm it accepts that, and write its answer in the quote notes.

How to order

1. Scan or photograph every page of the document, front and back, including any stamps on the reverse.
2. Upload it, choose the language and "certified", and see the price before paying.
3. Receive the PDF, usually within 24 hours for one to three pages, and upload it with the copy of the original wherever the institution asks for it.

Frequently asked questions