Vermont Agency of Education, Licensing and Professional Standards Office: Translation Requirements for Documents in Another Language

Worth knowing about Vermont AOE

Vermont AOE requirements in detail

What "translated into American educational terms" means

Policy F1 says people prepared outside the United States must have their academic background translated into American educational terms, and that the office will require a recognized credential service to translate the transcripts and determine bachelor's-degree equivalence (Policy F1).

In context, "translate" there is the equivalency evaluation, not a language rule: the policy does not say who renders a Spanish or Arabic transcript into English.

That job falls to the credential service's own rules.

WES, a NACES member, does not translate, does not take translations made by applicants and wants an exact, word-for-word translation by a professional translator, uploaded in your WES account (WES).

If you pick an agency that translates in house, ask what it charges and whether it also accepts an outside certified translation.

NACES, or a service another state approved

Vermont's list is short: any NACES member, or an organization approved to review and equate transcripts by another US state education agency (Policy F1).

The second option helps teachers who already had an evaluation accepted by another state; ask the Licensing Office whether that agency counts before you order a second one.

Beyond the degree, the office may ask you to show knowledge of educating students with disabilities and of American history and culture (Policy F1), and certain endorsements, when you hold no valid out-of-state license for them, go through a Transcript Review application (application guide), where only transcripts count and no other experience is accepted (Transcript Review).

Documents applicants usually translate

• University diploma or degree certificate
• University transcripts and mark sheets, all years, with the grading key
• Teacher training program records and student teaching documentation
• Foreign teaching license or certificate, if you hold one
• Course descriptions, when the credential service asks for them

What an eVerbary translation includes

• A complete English translation of every page, stamps, seals and handwritten notes included, laid out like the original so each line can be matched.
• Grades, hours and credits exactly as recorded, with the grading scale the document prints. We never convert marks to a US GPA or equivalency.
• A signed certificate of translation accuracy on letterhead, with our contact details, delivered as a PDF you can upload or print.
• $24.95 per page of up to 250 words, certification included; 24 hours for one to three pages as standard. Regular clients who need it can get delivery in as little as 30 minutes, on request.
• Notarization added at checkout ($34.90 per order) when the office asks for a notarized translation.

Submitting the translation to Vermont AOE

• The translations go to the credential service with your records, under its instructions (WES, for example, takes uploads in your WES account); the service prepares the equivalency evaluation for your Vermont application.

• Your Vermont application in the online licensing system needs official transcripts, uploaded by you or sent electronically to AOE.transcripts@vermont.gov (application guide). Ask the Licensing Office whether it wants the evaluation sent by the agency or uploaded with your application.

How to order

1. Scan or photograph every page of the document, front and back, including any stamps on the reverse.
2. Upload it, choose the language and "certified", and see the price before paying.
3. Receive the PDF, usually within 24 hours for one to three pages, and submit it with the copy of the original wherever the office asks for it.

Frequently asked questions