San José City College: Translation Requirements for Documents in Another Language

Worth knowing about SJCC

SJCC requirements in detail

A "detailed" translation, ideally from an agency

SJCC's international application page is unusually specific about the translation: it wants detailed English translations of the records of every secondary and post-secondary school you attended, and its FAQ recommends an accredited translation agency.

Detailed means the whole document: course names, every grade, the grading scale, stamps, signatures and notes, not a summary of results.

For high school records, include the diploma or leaving certificate and each year's grades.

Applicants still in their last year of high school can send incomplete transcripts that show when they will finish, and those under 18 must have graduated, or reached the equivalent, by the first day of the term (Prospective international students).

Unofficial first, official on enrollment

SJCC reviews applications on unofficial copies and asks for official copies once you enroll (Prospective international students); the FAQ asks for them as soon as possible.

A translation made from a scan of your records works for the first review. If your school later issues a new official document, check that it matches what was translated, or have the new document translated.

Complete files are reviewed by the International Program admissions team, and decisions are emailed within about two weeks outside peak periods (Prospective international students).

Applications for a change of status must be in at least six months before the term, with no exceptions (International application FAQs). Evergreen Valley College, in the same district, has its own international office and rules.

Documents applicants usually translate

• High school diploma or leaving certificate
• High school transcripts or mark sheets, every year
• College or university transcripts and degree certificates
• Language program records, if used for English proficiency

What an eVerbary translation includes

• A complete English translation of every page, stamps, seals and handwritten notes included, laid out like the original so each line can be matched.
• Grades exactly as recorded, with the grading scale the document prints. We never convert marks to a US GPA.
• A signed certificate of translation accuracy on letterhead, with our contact details, delivered as a PDF you can upload.
• $24.95 per page of up to 250 words, certification included; 24 hours for one to three pages as standard. Regular clients who need it can get delivery in as little as 30 minutes, on request.

Uploading the translation to SJCC

• Submit the translations with copies of the originals through SJCC's International Student Application, which lists transcripts with the English proficiency proof, bank letter, financial certification form and passport page (Prospective international students).

• When SJCC asks for the official copies on enrollment, the official records come from your schools; keep the certified translation with them (International application FAQs).

How to order

1. Scan or photograph every page of the document, front and back, including any stamps on the reverse.
2. Upload it, choose the language and "certified", and see the price before paying.
3. Receive the PDF, usually within 24 hours for one to three pages, and upload it with the copy of the original wherever the institution asks for it.

Frequently asked questions