New York State Education Department, Office of the Professions (Medicine): Translation Requirements for Documents in Another Language

Worth knowing about NYSED

NYSED requirements in detail

What NYSED reads, and who sends it

NYSED wants evidence of each requirement sent directly by the organization where you met it, or by an approved third party (General information and policies: qualified translations).

For international medical graduates that third party is FCVS: it collects the diploma, transcripts and training records and forwards a Physician Information Profile, which NYSED then evaluates (Physicians: license requirements).

Forms 2 and 2PGT are for applicants not using FCVS (Physicians: license application forms).

The translations you supply yourself are therefore the ones outside that profile: name-change documents, a foreign license certificate, or any document NYSED asks for during review. Those follow the qualified-translation policy.

Pitfalls specific to New York

The affidavit must be notarized, and the translation must reach NYSED in the original: a scan alone does not meet the policy (General information and policies: qualified translations). Order notarization at checkout and the hard copy if you are mailing the packet yourself.

Form 3A is the trap: the foreign medical council must complete it and mail it to NYSED, with an official translation if it is not in English (Form 3A: verification of medical licensure in another country).

Because NYSED refuses the form when the applicant sends it, the translation has to travel with the authority's submission; ask the authority whether it can enclose one, or answer in English.

Documents applicants usually translate

• Birth certificate, marriage certificate or court order for a name change
• Foreign medical license or registration certificate
• Medical diploma and transcripts, when NYSED asks for them outside FCVS
• Clinical clerkship records from hospitals abroad
• Certificates of good standing from foreign medical councils

What an eVerbary translation includes

• A complete English translation of every page, stamps, seals and handwritten notes included, laid out like the original so each line can be matched.
• Grades, hours and credits exactly as recorded, with the grading scale the document prints. We never convert marks to a US GPA or equivalency.
• A signed certificate of translation accuracy on letterhead, with our contact details, delivered as a PDF you can upload or print.
• $24.95 per page of up to 250 words, certification included; 24 hours for one to three pages as standard. Regular clients who need it can get delivery in as little as 30 minutes, on request.
• Notarization added at checkout ($34.90 per order) when the office asks for a notarized translation.

Submitting the translation to NYSED

• Mail the original translation, the notarized Affidavit of Accuracy and a copy of the original-language document with your application materials; include a full photocopy of the translation if you want the original back (General information and policies: qualified translations). eVerbary can mail the translation to you in a sealed, signed envelope: choose the hard copy at checkout with your address ($19.95 Priority or $37.95 Express in the US, $49.95 or $78.95 to other countries) and write in the order notes that it is for NYSED.

• Documents that must come from a school, hospital or licensing authority go straight from that source to the Office of the Professions (General information and policies: qualified translations).

How to order

1. Scan or photograph every page of the document, front and back, including any stamps on the reverse.
2. Upload it, choose the language and "certified", and see the price before paying.
3. Receive the PDF, usually within 24 hours for one to three pages, and submit it with the copy of the original wherever the office asks for it.

Frequently asked questions