Chaffey College: Translation Requirements for Documents in Another Language

Worth knowing about Chaffey

Chaffey requirements in detail

High school records: the translation and the original together

Chaffey's admission documents checklist asks every applicant for official transcripts from all secondary schools attended, and it is specific about form: a transcript not in English must be translated and submitted with the original language.

Upload both, the original scan and the translation, as one set.

If you are in your final year, Chaffey can admit you on the transcripts you have so far (International Student Center: admission requirements); see high school diploma translation for what the translation includes.

The same checklist asks for a bank statement from the last six months showing at least $31,000 for one year of tuition, fees and living costs, or a sponsorship letter. If the statement is not in English, translate it too so the office can read the amount and the date.

Credit for university courses abroad: Chaffey's eight agencies

Courses completed at a foreign accredited university can count toward an associate degree at Chaffey only after an approved agency evaluates them, and the official evaluation goes to Admissions and Records.

Chaffey accepts APIE, ACEI, Arizona International Credential Evaluators, ECE, ERES, IERF, SpanTran: The Evaluation Company, and WES, and asks you to see a counselor before ordering one, to check whether your goal needs it.

Credits are counted as earned credits only, and foreign grade point averages do not appear on the Chaffey transcript (Admissions and Records: international transcripts).

Each agency sets its own translation rule.

WES wants an exact, word-for-word translation by a professional translator and does not accept translations by applicants; ECE asks for complete, literal translations and also lets applicants translate.

ACEI and The Evaluation Company ask for a translator certified by the American Translators Association; for those two, eVerbary can assign an ATA-certified translator on request.

Documents applicants usually translate

• Secondary school transcripts, every school attended
• Bank statement or sponsorship letter
• University transcripts, for an evaluation of foreign credit
• Degree certificates and course descriptions, if the agency asks for them

What an eVerbary translation includes

• A complete English translation of every page, stamps, seals and handwritten notes included, laid out like the original so each line can be matched.
• Grades exactly as recorded, with the grading scale the document prints. We never convert marks to a US GPA.
• A signed certificate of translation accuracy on letterhead, with our contact details, delivered as a PDF you can upload.
• $24.95 per page of up to 250 words, certification included; 24 hours for one to three pages as standard. Regular clients who need it can get delivery in as little as 30 minutes, on request.

Uploading the translation to Chaffey

• Upload the translation with the original-language transcript in the student portal; the link comes in your admissions letter (International Student Center: how to apply).

• For credit, the translation goes to the evaluation agency with your records, and the agency's official evaluation is submitted to Admissions and Records (Admissions and Records: international transcripts).

If you need a translator certified by ATA

Some offices accept only a translator who is personally certified by the American Translators Association (ATA). eVerbary assigns one on request, for the languages ATA certifies into English:

To order it, ask for a free quote and write in the notes that the translation is for Chaffey, which program it is for, and that you need a translator individually certified by ATA, plus anything else the office asks for (notarization, delivery by email to the office).

We confirm the price and the translator before you pay. ATA does not certify other languages into English, so no translator anywhere holds ATA certification for them.

For those languages we provide a notarized certified translation instead, at $44.95 per page plus notarization ($34.90 per order); ask the office to confirm it accepts that, and write its answer in the quote notes.

How to order

1. Scan or photograph every page of the document, front and back, including any stamps on the reverse.
2. Upload it, choose the language and "certified", and see the price before paying.
3. Receive the PDF, usually within 24 hours for one to three pages, and upload it with the copy of the original wherever the institution asks for it.

Frequently asked questions