Calumet College of Saint Joseph: Translation Requirements for Documents in Another Language

Sample translation: a Congolese secondary school transcript

This is what an order looks like when it is delivered, with a fictitious student. The PDF starts with the signed certification page, and the translation follows the original line for line: every abbreviation is explained, stamps, seals and signatures are noted in brackets, and the grid stays the same, so an admissions officer or a credential evaluator can match it without guessing.

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What to notice

• Two school years in the same grid as the original: every subject, grading period, exam and total, so each grade can be read against its maximum.
• The French rating abbreviations are translated (TB becomes VG, Very good), and every abbreviation is explained in a translator's note at the foot of the same page, including one the original never defines.
• Dates are written the US way (the original's 02/07/2015 is February 7, 2015).
• The photo, seals and signatures are noted in brackets where they appear.

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More sample translations

Worth knowing about CCSJ

CCSJ requirements in detail

What ECE and WES ask for the translation

WES wants an exact, word-for-word translation by a professional translator, such as a certified translation agency or another professional service, and does not accept translations by applicants.

ECE asks for complete, literal, word-for-word translations in the same format as the original and lets applicants prepare them, or translates internally for its report if you buy an $85 Translation Waiver, with no translation delivered to you.

A certified translation from eVerbary meets both rules and leaves you a copy for other uses.

Timing: evaluated transcripts by June 15

CCSJ counts evaluated transcripts among the items due by June 15 for fall and November 15 for spring, and warns that some evaluations take up to five weeks (International admissions). It suggests starting six to eight months ahead.

Translating first, with every page and stamp, keeps the agency from putting the file on hold. Dual citizens who studied in a country that is not TOEFL-exempt follow the same evaluation process (International admissions).

Documents applicants usually translate

• High school transcripts and diploma
• College or university transcripts, for transfer applicants
• Grading scales printed with the transcripts
• Financial documents for the Declaration of Financial Resources

What an eVerbary translation includes

• A complete English translation of every page, stamps, seals and handwritten notes included, laid out like the original so each line can be matched.
• Grades exactly as recorded, with the grading scale the document prints. We never convert marks to a US GPA.
• A signed certificate of translation accuracy on letterhead, with our contact details, delivered as a PDF you can upload.
• $24.95 per page of up to 250 words, certification included; 24 hours for one to three pages as standard. Regular clients who need it can get delivery in as little as 30 minutes, on request.

Uploading the translation to CCSJ

• The translation goes to ECE or WES with your records, and the agency sends its evaluation to CCSJ; you cannot send transcripts to CCSJ for evaluation (International admissions).

• The Declaration of Financial Resources and proof of support are submitted with the application (International admissions).

How to order

1. Scan or photograph every page of the document, front and back, including any stamps on the reverse.
2. Upload it, choose the language and "certified", and see the price before paying.
3. Receive the PDF, usually within 24 hours for one to three pages, and upload it with the copy of the original wherever the institution asks for it.

Frequently asked questions