Ball State University: Translation Requirements for Documents in Another Language

Worth knowing about Ball State

Ball State requirements in detail

From Fall 2027, Ball State reads the transcript itself

Beginning with applications for Fall 2027, applicants with credentials from outside the US submit their transcripts directly to Ball State for review, and a credential evaluation is not required unless International Admissions specifically asks for one (steps to admission).

That makes the translation the key document: undergraduates upload a copy of the official transcript from every high school or institution attended, in the original language and with a certified English translation, and the team contacts you if more is needed. See high school diploma translation.

If an external evaluation is requested, it must come from a current NACES or AICE member and include the US equivalency of your study, US credits and GPA, the recognition of each institution and a course-by-course listing, sent by the agency with school code 1051 or to admissions@bsu.edu.

Ball State does not accept evaluations you supply yourself (graduate transcripts). Applicants pay for translations and evaluations.

Graduate applicants and the "approved translation provider"

For graduate admission the wording is different: documents not issued in English must be accompanied by a certified English translation completed by an approved translation provider, attached to the original-language document (graduate transcripts, International admissions: steps to admission).

Neither page says which providers are approved. Before ordering a translation for a graduate program, ask International Admissions at intadmit@bsu.edu whether a certified translation from a professional service is accepted.

Graduate applicants submit unofficial transcripts to be considered, either for the full academic record or the highest degree, depending on the program, and official transcripts showing the degree conferral within the first semester if they were still enrolled elsewhere when admitted (Graduate admissions: transcripts).

Documents applicants usually translate

• High school transcripts and proof of graduation
• University transcripts and degree certificates
• Course descriptions or syllabi, for transfer credit
• School leaving exam results, if the program asks

What an eVerbary translation includes

• A complete English translation of every page, stamps, seals and handwritten notes included, laid out like the original so each line can be matched.
• Grades exactly as recorded, with the grading scale the document prints. We never convert marks to a US GPA.
• A signed certificate of translation accuracy on letterhead, with our contact details, delivered as a PDF you can upload.
• $24.95 per page of up to 250 words, certification included; 24 hours for one to three pages as standard. Regular clients who need it can get delivery in as little as 30 minutes, on request.

Uploading the translation to Ball State

• Upload the original-language transcripts and their certified translations to the Cardinal Landing portal after submitting the application (International admissions: steps to admission).

• eVerbary delivers the translation as a signed PDF you can upload; we can also email it directly to the admissions office on request.

How to order

1. Scan or photograph every page of the document, front and back, including any stamps on the reverse.
2. Upload it, choose the language and "certified", and see the price before paying.
3. Receive the PDF, usually within 24 hours for one to three pages, and upload it with the copy of the original wherever the institution asks for it.

Frequently asked questions