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Certified Medical Records Translation

Get your medical records translated into English by a professional human translator, with a signed certification accepted by USCIS, courts and universities. Flat $24.95 per page and a 100% USCIS acceptance guarantee.

Clinical content is reproduced, never interpreted

Medical records are written by clinicians for clinicians: abbreviations, shorthand, drug names that differ by market, units that differ by country, and handwriting. The temptation is to resolve all that into clean English, and resolving it is practising medicine. A translator who turns an abbreviated, hedged clinical note into a definite diagnosis has stated a finding the treating doctor did not.

So abbreviations are expanded only where the expansion is unambiguous and flagged where it is not; hedged wording stays hedged; and anything genuinely illegible is marked illegible rather than guessed at. On a record going to an insurer, a court or a treating physician, a plausible guess is the most expensive thing a translator can offer.

Units and drug names are not converted

Laboratory values are reproduced in the units the laboratory recorded, with the reference range printed beside them. mmol/L is not mg/dL, and a glucose or cholesterol value silently converted is a value nobody ordered — the conversion is the receiving clinician's to make, against their own reference ranges.

Drug names are handled the same way. The same molecule carries different brand names in different markets and sometimes a different international name, so we keep the name as written and give the international nonproprietary name alongside where one exists. Substituting a US brand name asserts an equivalence a pharmacist should be making, not a translator.

What a file usually contains

A medical file arriving for translation is rarely one document:

• Consultation notes and physician letters
• Discharge summaries, which are frequently the document that carries the case
• Laboratory and imaging reports
• Operative and pathology reports
• Prescriptions and medication lists
• Vaccination and immunization records
• Autopsy reports, where a death is at issue

What differs between countries

The clinical content is more alike across borders than most documents, but the paperwork around it is not, and a few differences change what a reader should look for. A Mexican expediente clínico follows a national standard that prescribes what the file must contain, so its structure is predictable; prescriptions carry the prescriber's cédula profesional, the professional licence number. A Brazilian clinical document carries the prescriber's CRM, the state medical council registration. An Indian record carries a state medical council number.

A Chinese hospital's grade is printed on its documents — a class III grade A hospital is the top tier, information a US reader would otherwise miss entirely — and traditional Chinese medicine entries appear alongside biomedical ones and are translated as written rather than mapped onto a biomedical equivalent. A German file is organised around the Arztbrief, the physician's letter, with ICD codes printed beside diagnoses. Russian records turn on the выписка, the discharge extract. In every case we reproduce the registration numbers exactly and name the institution as it names itself.

Where these go, and confidentiality

Medical translations go to treating physicians continuing care, to insurers assessing a claim, to courts in personal injury and disability matters, to USCIS in immigration medical matters, and to licensing boards — see our medical licence and nursing credential pages. Each wants something different, so ask before ordering a whole file.

Everything is translated by professional human translators and handled confidentially. Medical records are never pasted into a public machine-translation tool, which is worth saying plainly because it is the one thing a cheap quote is usually hiding.

How it works

Upload a photo or a scan of your document, pick the language pair and check out online. You never have to mail originals: a legible copy is all we need.

A professional human translator, never machine translation, translates the document word for word and mirrors the layout of the original. Every certified translation ships with a signed Certificate of Translation Accuracy that meets the requirements of USCIS, courts and universities.

Your translation is delivered digitally, usually within 24 hours for documents of one to three pages, and same-day delivery is available. If anything needs adjusting, we revise it.

Certified vs. standard translation

A certified translation is a word-for-word translation accompanied by a signed statement attesting to its accuracy and completeness. It is what official bodies require: USCIS, courts, universities and government agencies. Certified translations are $24.95 per page, where a page is up to 250 words.

A standard translation is for business or personal use where certification is not needed, such as CVs, client intake forms or marketing material, and is billed at the same $24.95 per page of up to 250 words.

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