California State University, East Bay: Translation Requirements for Documents in Another Language

Worth knowing about Cal State East Bay

Cal State East Bay requirements in detail

Unofficial first, official after the offer

Cal State East Bay splits the translation into two steps.

When you apply, records from outside the US that are not in English need an unofficial English translation, uploaded through the document form you receive by email after the Cal State Apply application; only international transcripts and test scores are accepted as unofficial at that point (official documents, guidelines).

If you are admitted, an official certified English translation is required.

The official translation must be complete and literal, keep the names of all degrees, diplomas and certificates as they are known in the country of origin, and must not convert grades to the US scale (Submitting your official documents).

Translating to that standard from the start means the same translation can be sent officially later, instead of paying twice.

Where Cal State East Bay's pages differ

The translation requirements say the official translation is prepared by the issuing university's authorized official, such as the Registrar, Rector or Recorder; if that or a translation by a government agency cannot be obtained, a sealed copy from a translation service delivered directly to Cal State East Bay is accepted, at the applicant's cost, and ATA and NAJIT are named as organizations acceptable agencies may belong to.

The document submission guidelines simply say certified English translations must be sent directly by the translation service, without the school-first condition.

Either way, the official copy has to reach the International Admissions Office from the translator, not from you. eVerbary can mail the translation to the International Admissions Office in a sealed, signed envelope: choose the hard copy at checkout with the office's address ($19.95 Priority or $37.95 Express in the US) and write in the order notes that it is for Cal State East Bay. We can also email it to the admissions office on request.

Evaluations, India and China

Cal State East Bay accepts a third-party evaluation for the purpose of English translation, and a course-by-course WES evaluation sent directly to the university counts as an official document (Submitting your official documents, Document submission guidelines).

For applicants from India it is required when the bachelor's degree took three years: all six semesters, an attested degree certificate and a WES course-by-course report sent electronically to IAOoffdocuments@csueastbay.edu.

Applicants from China submit English and Chinese versions of transcripts, graduation and degree certificates, and a Certificate of Completion is not treated as a bachelor's degree (Document submission guidelines).

Documents applicants usually translate

• Secondary school transcripts for the last three years and the graduation certificate
• University transcripts or mark sheets for every institution attended
• Degree certificates and diploma supplements
• Grade 10 and 12 examination marks, for applicants from India and Bangladesh

What an eVerbary translation includes

• A complete English translation of every page, stamps, seals and handwritten notes included, laid out like the original so each line can be matched.
• Grades exactly as recorded, with the grading scale the document prints. We never convert marks to a US GPA.
• A signed certificate of translation accuracy on letterhead, with our contact details, delivered as a PDF you can upload.
• $24.95 per page of up to 250 words, certification included; 24 hours for one to three pages as standard. Regular clients who need it can get delivery in as little as 30 minutes, on request.

Uploading the translation to Cal State East Bay

• To apply, upload the unofficial translation with the original through the document collection form linked in the email from International Admissions; PDF, PNG or JPEG, one file per institution, in chronological order (Document submission guidelines).

• After admission, the official translation goes directly from the translation service to the International Admissions Office, 25800 Carlos Bee Blvd., SF102, Hayward, CA 94542, or by email from the sender to IAOoffdocuments@csueastbay.edu (Document submission guidelines, Submitting your official documents).

How to order

1. Scan or photograph every page of the document, front and back, including any stamps on the reverse.
2. Upload it, choose the language and "certified", and see the price before paying.
3. Receive the PDF, usually within 24 hours for one to three pages, and upload it with the copy of the original wherever the institution asks for it.

Frequently asked questions