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Certified Japanese Tax Return Translation

eVerbary translates your Japanese tax return into English for $24.95 per page with no word cap, by a professional human translator, with a signed certification. Most orders are delivered within a few hours. Accepted by USCIS and by US universities, colleges and schools, or your money back.

The kakutei shinkoku and the withholding slip

The individual return is the final income tax return (所得税及び復興特別所得税の確定申告書), filed with the tax office (税務署) between 16 February and 15 March for income earned from 1 January to 31 December of the previous year, on paper or through e-Tax. The year is printed in the Reiwa era: 令和7年分 is the return for 2025 income. The first page has a box for the twelve-digit Individual Number (My Number).

Many employees never file, because the employer settles their tax at year-end. Their proof of income is the withholding slip (給与所得の源泉徴収票), which the employer must hand over by 31 January. It shows the salary paid and the tax withheld for the year, and the employee's copy carries no My Number. If you file and also received a slip, translate both, so the figures can be matched.

Nozei shomeisho and kazei shomeisho

The tax office issues tax certificates (納税証明書) to individuals and companies: その1 shows tax due, paid and unpaid; その2 shows the income amount; その3 certifies no unpaid tax (with その3の2 for individuals and その3の3 for companies); その4 certifies that no enforced collection was taken. They can be requested through e-Tax and received as an electronic file or on paper, and they carry a QR code that can be checked on the National Tax Agency's site.

City offices issue a different certificate, the resident-tax income certificate (課税証明書 or 所得証明書), from the municipality where you lived on 1 January. It is labelled by fiscal year (年度), not by income year: the 令和8年度 certificate shows 2025 income. That one-year shift is the most common source of confusion, so we translate the year exactly as printed.

Why US offices ask for them

8 CFR 204.6(j)(3) lists personal and corporate tax returns filed within five years with any taxing jurisdiction among the evidence for an EB-5 investor's lawful source of funds, and consular officers deciding an E-2 case may ask for whatever documentation they need on the source of the investment. US banks and lenders reviewing Japanese income often ask for the same papers, especially the 源泉徴収票 and the 納税証明書.

The translation keeps every figure in yen as printed, with the same rows, columns and boxes as the original, including blank ones. We do not convert to dollars, compute US-equivalent income or check the arithmetic, and the era year stays as printed so the translation can be laid next to the original. See also Japanese financial statements, bank statements, tax documents and our Japanese page.

What USCIS requires

Under 8 CFR 103.2(b)(3), a foreign-language document must be accompanied by a complete English translation and the translator's certification that it is accurate. Every seal, stamp and marginal note is part of the document, so every one is translated.

State agencies set their own rules — see government agencies — and what our certification states is on this page.

How it works

Upload a photo or a scan of your document, pick the language pair and check out online. You never have to mail originals: a legible copy is all we need.

A professional human translator, never machine translation, translates the document word for word and mirrors the layout of the original. Every certified translation ships with a signed Certificate of Translation Accuracy that meets the requirements of USCIS, courts and universities.

Your translation is delivered digitally, usually within 24 hours for documents of one to three pages, and same-day delivery is available. If anything needs adjusting, we revise it.

Certified vs. standard translation

A certified translation is a word-for-word translation accompanied by a signed statement attesting to its accuracy and completeness. It is what official bodies require: USCIS, courts, universities and government agencies. Certified translations are $24.95 per page, where one sheet of your document is one page, with no word cap.

A standard translation is the same professional human translation without the certificate, for when you only need to understand the content or for internal or informal use. It is billed at the same $24.95 per page with no word cap.

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