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Translating the Documents in a Nepali Asylum File

Nepali asylum files rest on documents issued by ward offices and on a citizenship certificate that is the country's real identity document. This page covers the documents and their translation.

The citizenship certificate is the identity document

The document that carries a Nepali file is the citizenship certificate (nagarikta), not the birth certificate. It is what establishes identity and nationality in Nepal, and who can obtain one — and through which parent — has been contested, so its absence in a file is not a clerical gap.

Births are registered with the local ward office of the municipality, and formats vary between municipalities and decades. Late registration is common. See our Nepali birth certificate page.

Bikram Sambat does not convert by subtraction

Nepal dates official documents in Bikram Sambat, roughly 56 years and 8 months ahead of the Gregorian calendar. Subtracting a fixed number does not work: the new year falls in mid-April and the months run between 29 and 32 days by astronomical calculation.

Every date is looked up rather than computed, and a careless conversion lands on the wrong day and sometimes the wrong month — which on a timeline being checked against testimony is exactly the sort of error that becomes a credibility question. See our Nepali page.

What these files contain

Alongside civil and citizenship documents:

• Police reports and court documents
• Political party, union or organisation documents
• Land and property documents
• Employment and education records
• Medical reports
• Documents relating to caste or community status
• Declarations from relatives and witnesses

What the documents in these files record

We do not assess claims and this page does not describe conditions in any country. What we can say is documentary, because it is a fact about paper: files from Nepal commonly contain evidence recording caste-based and community discrimination; political activity; citizenship and statelessness where a certificate cannot be obtained; and the police and court records made at the time.

Naming that is useful for one practical reason — the vocabulary of a file decides how it should be translated. A document about a threat is translated at the register the threat was written in; a forensic report is translated without its findings being tidied; a community attestation is named as an attestation and not upgraded into a police record. What any of it means for a case is for an attorney, and asylum is not a filing to make alone.

Translated as written, because credibility is the issue

An asylum file is judged largely on whether the account holds together. That makes a translation unusually consequential, and it makes the temptation to improve things actively dangerous. A vague sentence rendered precisely, a torn line reconstructed from context, a threat translated more fluently than it was written — each of those creates a discrepancy between the document and the testimony that was never in the record.

So: everything legible is translated, at the register it was written in. Anything genuinely illegible is marked illegible rather than guessed at. Nothing is softened and nothing is heightened. Where a document is damaged, partial or a photograph of a photocopy, the translation says so plainly — which is worth far more to the person reading the file than a clean-looking rendering of something nobody can actually read.

One packet, both forums

An affirmative application goes to USCIS under 8 CFR 103.2(b)(3). A defensive one is filed with the immigration court, where 8 CFR 1003.33 and the EOIR practice manual also want the translator's name, address and telephone number attached. Our certification carries both, on letterhead and page-numbered, so the same translation serves either — see what it states. Where one certification needs to cover a bundle of exhibits, it will list them.

Files here name people who may still be at risk. Everything is translated by professional human translators and handled confidentially — never pasted into a public machine-translation tool. What we do not do is advise on the claim, tell you what evidence to gather or assess whether a document helps you. That is your attorney's work, and this is the point in a case to have one.

How it works

Upload a photo or a scan of your document, pick the language pair and check out online. You never have to mail originals: a legible copy is all we need.

A professional human translator, never machine translation, translates the document word for word and mirrors the layout of the original. Every certified translation ships with a signed Certificate of Translation Accuracy that meets the requirements of USCIS, courts and universities.

Your translation is delivered digitally, usually within 24 hours for documents of one to three pages, and same-day delivery is available. If anything needs adjusting, we revise it.

Certified vs. standard translation

A certified translation is a word-for-word translation accompanied by a signed statement attesting to its accuracy and completeness. It is what official bodies require: USCIS, courts, universities and government agencies. Certified translations are $24.95 per page, where a page is up to 250 words.

A standard translation is for business or personal use where certification is not needed, such as CVs, client intake forms or marketing material, and is billed at the same $24.95 per page of up to 250 words.

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